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Associations Overview

Since 1984, Keystone Property Management has specialized in offering the highest quality Condominium and Homeowner Association Management in the Greater Iowa City Area. Our dedicated Association team brings together over 30 years of collective experience to enhance and strengthen your community Keystone Property Management is committed to forming positive, solution-oriented partnerships with our communities and boards we serve through communication, education, accurate financial reporting, and full accountability. Our full service offerings cover all aspects of Association Management:

Physical Management

  • Emergency site visits to ensure contractor performance
  • 24-hour availability/on-call maintenance
  • Assistance in enforcement of community association covenants, conditions, and restrictions
  • Liaise with city/state/county authorities as needed (police, fire, claims adjusters, neighborhood watch, etc.)
  • Supervision of contractors
  • Frequent review of community
  • Full reporting to Board of Directors

Administrative Management

  • Attendance at Board of Director meetings and Annual meeting
  • Monitoring of local/national laws and advice on pertinent legislative issues
  • Obtaining competitive bids for services as requested by Board of Directors
  • Selection of insurance providers and policies with Board approval
  • Marketing support for association activities and communications
  • Community web site access for association members
  • Assistance with legal matters
  • Committed support to Board of Directors
  • Supervision of contractors hired by the association
  • Assistance with incoming/outgoing correspondence

Fiscal Management

  • Assistance in preparation of the annual budget
  • Disbursal of funds as directed by the Board of Directors
  • Preparation of monthly Income/Expense statements and Balance Sheet
  • Maintenance of a separate account for each homeowner
  • Receipt, review and processing of invoices for payment by association
  • Coordination with accountant to finalize year-end audit, tax returns
  • Processing and handling of delinquencies
  • Corporation filings with the State
  • Report generation
  • ACH and credit card payment of fees
  • Prompt handling of all homeowner inquiries
  • Assessment collection and bank deposits

Online 24/7 Reporting

  • All AssociationBoard Members have real-time access to all property documents, reports, and accounting records. Board Members can choose from dozens of customized reports to better understand your Association’s financial status.
  • All Co-Owners have the ability to post to community message boards, pay fees online, and have access to recorded Association documents. Co-owners may also submit work orders via a unified owner portal.

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